2026 HVAC Flat-Rate Price Book

Stop quoting HVAC jobs by gut feel. This 2026 price book covers the repairs and replacements that make up 85% of residential HVAC call volume: with regional multipliers for 8 US zones, a parts-markup structure, and an after-hours rate framework.

What's inside

Diagnostic fees: standard, after-hours, second-system
Heating: furnace tune-up, igniter, blower motor, heat exchanger, control board
Cooling: AC tune-up, refrigerant recharge, capacitor, condenser fan motor, TXV
Equipment replacement pricing (split systems, furnaces, heat pumps, tankless)
Regional multipliers for 8 US zones (0.88× South Central → 1.35× California)
After-hours surcharge structure and service plan upsell pricing

Quick questions

Are these prices in line with my market?

The book includes regional multipliers for 8 US zones. Multiply any base rate by your zone's multiplier: or adjust your loaded labor rate input to match your local market.

What labor rate do the prices assume?

A $95/hour loaded labor rate with 35% parts markup. Two columns let you substitute your own numbers and see the adjusted flat-rate instantly.

How operators use this

Build a real price book

Use the worksheets to set base rates, minimum charges, and add-on pricing so every quote follows the same system.

Find the jobs that lose money

The margin-per-crew-hour math is designed to show which job types quietly underperform, so you can reprice or drop them.

Put it on every truck

Print the checklists and give one to each crew so the same standards apply on every job.